Job Description & Details
This is not your average calendar-juggling admin gig; you are stepping in as a strategic partner to help anchor a massive SAP S/4HANA enterprise transformation program across multiple US sites. If you like operating at the intersection of executive support, change management, and project coordination, this contract role gives you a front-row seat to a high-stakes corporate overhaul.
What You'll Actually Be Doing
You will spend your days keeping the Wave Lead and their leadership team sane and structured. This means owning complex global calendars, managing heavy travel logistics across various US sites like Indianapolis and Tucson, and driving meeting agendas that lead to actual decisions rather than endless talk. You'll also track action items, manage project documentation, and act as a crucial communication bridge between the leadership team and the broader ASPIRE project to ensure everyone stays aligned on milestones.
The Core Tech Stack
While you won't be writing code, you need to be a power user of Google Suite and various modern collaboration tools designed for virtual and cross-functional teams. Familiarity with Agile frameworks and general project management tools is a must because you'll be tracking status reports, executing change control processes, and keeping a mountain of documentation organized under tight enterprise deadlines.
Interview Expectations
Expect the hiring manager to throw a scenario your way about handling conflicting high-priority requests from multiple executive stakeholders; they want to see how you exercise mature judgment and ruthlessly prioritize under pressure. They'll also likely ask about a time you had to quickly adapt to a sudden change in project scope or schedule, looking for concrete proof that you can stay calm, detail-oriented, and proactive in a rapidly shifting transformation environment.
Application Advice
When updating your resume for this role, skip the generic administrative bullet points and explicitly highlight your experience managing complex executive calendars, cross-functional project coordination, and change management initiatives. Make sure keywords like Google Suite, project lifecycle, Agile, stakeholder communication, and status reporting are clearly visible to sail past the ATS and land right on the recruiter's desk.